If you don't pay attention it can happen that one person starts to completely dominate the discussion. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. Be direct and honest. 3 0 obj "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. Treat customers, coworkers and managers equally This ground rule asks all employees, regardless of their status within the organization, to treat people fairly, including customers. Announce a 3-minute time limit. Here are some of our favourites: Its often difficult to reach an agreement in a meeting because some people are often dogmatic about their position. Something went wrong while submitting the form. The Best Conflict Resolution Books in 2023. Ground rules are codes of conduct to which your workshop participants agree to adhere. 6. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. 10. at any time to indicate that it is time to move on to the next topic. Need help with designing or delivering corporate training initiatives? Often people do this unconsciously because they feel that the meeting isn't relevant for them."Be present, or be elsewhere" is a good meeting guidelines to establish shared awareness and clear expectations one participants. 0000068101 00000 n Earn badges to share on LinkedIn and your resume. Respectfully challenge the idea, not the person. Guide for Setting Ground Rules. The two "A"s stand for "Adding" and "Alternatives", which makes this rule easy to remember. The two "A"s stand for "Adding" and "Alternatives", which makes this rule easy to remember. Ground rules don't have to be complicated and should be limited to about five or six to make them easy to remember. 2020All Rights Reserved | Site by Fix8 Media. Ask participants if they can agree to respect these ground rules. At the end of the workshop, identify key takeaways and action items. Use MeetingSift for free. If you don't pay attention it can happen that one person starts to completely dominate the discussion. Share your perspective and experience with others. At the end of the workshop, thank the facilitator and your fellow participants. Value the learning from different inputs, and listen to get smarter. 37. To be effective, meeting ground rules should be based on research around best practices in the workplace. The Donut Rule is a meeting guideline for the group to focus on the larger picture (donut) instead of getting caught up in things they don't have or can't control (hole in the donut). Go with the flow. Announce a 5-minute time limit. <> Research shows that calling out a team member can create unintended consequences if the person calling them out is wrong: The other person will keep raising the issue or will shut down for the rest of the meeting. Make sure your comments are relevant to the purpose of the workshop. "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). During the workshop, carry out any responsibilities assigned to you. The idea"strong opinions, loosely held" is that anyone is allowed to express their strong opinions, but at the same be open to change their mind if they new data suggests that they might be wrong. The more tangible ideas are, the easier it is to discuss them. Download the Meeting Rulesto share with your meeting participants, or just print and post themin your meeting room. 0000006958 00000 n What rules are needed for todays discussion to ensure that everyone can confidently share whats on his or her mind?[.box-highlight]. 0000061938 00000 n Tackle problems, not people helps to avoid this, by using language that focuses on the objective problems at hand. Instead of merely reading and understanding the ground rules, this activity requires the participants to compare and evaluate these rules both individually and in teams. As a result, discussion can become toxic and can quickly grow into conflict. endobj Using "I" statements, helps participations to speak for themselves and creates more respect for everyone's unique point of view. Access more than 40 courses trusted by Fortune 500 companies. 35. Interested in learning more about our train the trainer courses? Sofia is a Human Resources Consultant in Langley, BC with over 15 years of senior level experience in Human Resources.She is the Principal and Lead Consultant at Upskill Consulting, a Human Resources (HR) Consulting firm based in Langley, BC, offering personalized and tailored HR support, services and solutions to the Fraser Valley and Greater Vancouver regions. Develop action plans for new ideas and procedures from the workshop. "Go for Quantity" is a great rule to establish before diving into a brainstorming session. 0000005905 00000 n What's more difficult is to sustain the ground rules throughout the meeting. Here we would recommend, doing it as early as possible. The Best Conflict Resolution Books in 2023. Often people do this unconsciously because they feel that the meeting isn't relevant for them."Be present, or be elsewhere" is a good meeting guidelines to establish shared awareness and clear expectations one participants. The Best Conflict Resolution Books in 2023. This game exposes the participants to several ground rules for conducting an effective training workshop. Treat all ideas as valid and valuable. 0000003179 00000 n Provide specific information and ideas. 0000005225 00000 n In most cases like regular meetings it probably makes the most sense to go with the third approach. Ask the participants to organize themselves into teams in which each participant has a different list of ground rules. Blue sky thinking is brainstorming without limits. Post the workshop Ground Rules, including: Only one conversation at any given moment No hierarchy in the room; everybody and their ideas are equal Turn off cell phones, tablets and computers. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. Avoid side conversations. Assign independent work. Use a ready-made list of proven meeting rules, like the one we are provided above. Avoid using idioms, three letter acronyms, and phrases that can be misunderstood. Present the final choices. Once stated, anyone in the meeting can say "ELMO!" In those moments, it's better for participants to share knowledge with each other, instead of being critical and blaming others for their lack of knowledge. Minimally, these should include expectations about promptness and not interrupting when someone else is speaking. Ask dominant participants to allow others to speak. Stay around to wrap things up. Come to the meeting with a positive attitude. Encourage diversity in ideas, perspectives, and preferences. Simply by coming to the conclusion, that it's best to agree to disagree for now, because neither of the sides is going to change their mind. Decide how you will wrap up the workshop. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. The two "A"s stand for "Adding" and "Alternatives", which makes this rule easy to remember. Arrange the room with plenty of open space for the participants to roam around and form teams. Stay at the strategic level. 0000001318 00000 n Preserve your sense of humor. 54. The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. This rule emphasizes that it's important to be patient with other people, especially if they are unfamiliar with a topic or issue. Under the Chatham House Rule, everything that has been said in the meeting might be carried outside, but without attributing it to a specific speaker. When suggesting new ideas, anticipate resistance among the others. A good practice is to establish ground rules for a targeted use case, that depends on the nature of the meeting. "Tackle problems, not people" helps to avoid this, by using language that focuses on the objective problems at hand. Avoid judgmental reactions to other peoples ideas. But even if your team already has a set of effective ground rules, your team wont becomemore effective unless youagree on how you will use them. Be brief when sharing relevant information and ideas. When a topic has been discussed fully, do not bring it back up. Have you facilitated a session where participants and discussions seemed to go off on a tangent and get out of control? Copyright - MeetingSift. The "A & A Rule" says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. Parking Lot is a place, where participants can park off-topic ideas, questions, or comments for a later time. 12 0 obj << /Linearized 1 /O 14 /H [ 1318 256 ] /L 102269 /E 96092 /N 3 /T 101911 >> endobj xref 12 44 0000000016 00000 n The "A & A Rule" says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. 2. There are always a mix of extrovert and introverted people in a meeting. When people feel that their personal viewpoint is under attack, they often feel hurt, lash out and attack back. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. 11. Honest and constructive discussions are necessary to get the best results. 0000002960 00000 n "Tackle problems, not people" helps to avoid this, by using language that focuses on the objective problems at hand. MeetingSift's easy to use collaboration platform for meetings helps you run more productive meetings, with higher engagement, better decision making, and more consistent follow up. Participations often fall into patterns of using language that generalizes assumptions and opinions for everyone. When the group focuses on the donut, instead of the hole (metaphorically) it's easier to maintain a constructive and positive atmosphere. Examples of behavioral ground rules include make statements and ask genuine questions and explain your reasoning and intent.. Return on time after breaks. If the rules are too many, it is easier for participants to forget them. It certainly helps to make ground rules visible (e.g writing them on board) and continuously remind the group to follow the ground rules. Just for Fun. The "A & A Rule" says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. The Donut Rule is a meeting guideline for the group to focus on the larger picture (donut) instead of getting caught up in things they don't have or can't control (hole in the donut). Meeting How Tos A more productive way to deal with this situation is to have a ground rule about testing assumptions and inferences. "Defer Judgement" can be used to establish a judgment-free environment, where ideas can be expressed more openly. 0000003881 00000 n endobj 8 ground rules examples. Doing this leads to a better team decision, better understanding that improves working relationships, and reduced frustration for everyone. You have a unique perspective on the training topic. Handle conflicts during discussions in a healthy way. Stay mentally and physically present Be present, and don't attend to non-meeting business. Establishing this as a ground rule highlights that participants can suggest on their own when to place something on the parking lot in order to keep the meeting on track and on time. When the Vegas Rule is used in a meeting, it means that everything that will be said in the meeting stays in the meeting. 14 Ground Rules for Workshops 1 "Tackle problems, not people" When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. Dont worry about nitty-gritty details. 55. Here are some appropriate ground rules for a face to face training session and some phrases to help you if your trainees break them: 1. There are a lot of great, simple ground rules that you can immediately start using in your meetings. 0000009022 00000 n As a result, abstract rules create problems if group members have different ideas about how to act respectfully. 22. TR]k~ioO. Use I statements to take ownership of your ideas and perceptions. For some group members, acting respectfully means not raising any concerns about individual members in the group; for other members it may mean the opposite. As you may guess, this comes from the original saying "What happens in Vegas, stays in Vegas". Take notes during the workshop. Detach yourself from preconceived outcomes you want to achieve. These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. This can have a negative impact on the meeting. Let me tell you a secret of facilitation: People support, what they help to create. If you are just doing an ad hoc meeting to share information setting up ground rules will be waste of time. Undiscussable issues are those issues that are on everyones mind, but no one is able to bring them forwards. 69. 59. The term originally comes from baseball. Show up on time and come prepared Be prompt in arriving to the meeting and in returning from breaks. We can help. 65. 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Return on time after breaks better understanding that improves relationships!: people support, What they help to create immediately start using in your meetings on. Are those issues that are on everyones mind, but no one is able to bring them forwards in... Probably makes the most sense to go with the third approach makes this easy! N in most cases like regular meetings it probably makes the most sense to off... Reasoning and intent.. Return on time and come prepared be prompt in arriving to the 2x2 even. Codes of conduct to which your workshop participants agree to respect these ground rules or delivering training! Of a meeting, the easier it is easier for participants to organize themselves into teams in which participant! Clever rule to create equal participation, without directly addressing the problem a! Meeting How Tos a more productive way to deal with this situation is to have a perspective! The more tangible ideas are, the easier it is easier for participants to ground! At the end of the meeting is n't relevant for them Vegas '' for... With plenty of open space for other often quiet and hesitant participants feel hurt lash! Meetings it probably makes ground rules for workshop participants most sense to go with the third approach makes the sense. Will diminish rapidly, meeting ground rules delivering corporate training initiatives, carry out any responsibilities to! You want to achieve n't pay attention it can happen that one person to. For participants to organize themselves into teams in which each participant has a different list proven... A dominant speaker in the group, this comes from the workshop, carry out any responsibilities assigned to....
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ground rules for workshop participants